Set Up Right
the First Time.
QuickBooks Online or Xero set up from scratch, QuickBooks Desktop moved to Online, and a chart of accounts designed around how your business actually makes money.
Where Are You Starting?
Four Starting Points, Four Different Jobs
From Spreadsheets to QuickBooks Online or Xero
A clean start. We design the chart of accounts, set opening balances from your statements and last year’s figures, map the bank feeds you connect, and bring in the current year so reporting works from the first month. Anything older stays in your spreadsheets, archived and indexed.
QuickBooks Desktop to QuickBooks Online
Intuit’s conversion moves most history, but not everything carries across cleanly — some lists, report customizations and transaction types need checking or rebuilding afterward. We compare the trial balance and key reports before and after cutover, and document anything that did not carry across.
Restructuring an Existing File
The file works, but nobody trusts the reports. Usually the chart of accounts has grown by accident. We restructure it around how the business makes money — channels, product lines, locations — merge the duplicates, and remap history so this year’s reports compare with last year’s.
Moving Between QuickBooks and Xero
Usually done by moving opening balances plus an agreed period of history, using a conversion service or structured import. We agree how much history moves before starting, reconcile the new file to the old at cutover, and keep the old file available read-only for reference.
Moving Onto NetSuite, Intacct, Business Central or Odoo
The implementation itself is done by a certified partner, not by us. What we do is the bookkeeping side of it: verifying the opening balances that go in, reconciling the old system to the new at cutover, listing what did not carry across, and closing the first months in the new system so the errors surface while the partner is still engaged. See Systems We Work In.
What You Get
A File Built to Be Reconciled
Chart of Accounts Designed
Built around your channels, product lines and the reports you actually want to read.
Opening Balances Verified
Tied to statements, loan schedules and the prior year’s closing figures before anything else is entered.
Integrations Mapped
A2X, Dext, bill capture and payment processors mapped to the right accounts, then tested with real transactions.
Tracking Set Up
Classes or tracking categories for channels, locations or product lines, so margin can be split later.
Access Set Up Properly
You as primary admin. Everyone else, including us, with the narrowest role that does the job.
Documented
A short written map of how the file is set up, so the next person — or your accountant — is not guessing.
How It Runs
Designed, Built, Then Proven
Diagnostic
We look at what you have now and where it needs to get to.
Design
Chart of accounts, tracking and integration mapping agreed with you in writing.
Build or Convert
Set up or migrated, with history brought across as agreed.
Verify
Trial balance and key reports matched at cutover, differences documented.
Hand Over
The file, the written map, and the first close in the new setup.
Boundaries
Your File, Your Bank, Your Admin Rights
The subscription is set up in your name, on your payment method, with you as the primary admin. We are added as users you can remove at any time.
Bank feeds are connected by you, with your own bank credentials. We never ask for them. Once a feed is live, we map it and test it.
Setup and migration is quoted at a fixed price after the diagnostic. A2X setup for sellers is $350 one-time.
Questions
Setup and Migration, Specifically
Should We Use QuickBooks Online or Xero?
Both are capable at this size. The deciding factors are usually which one your accountant prefers and which apps you depend on. We will lay out the trade-offs for your situation; the choice is yours.
Who Owns the Subscription?
You do. It is in your name, on your payment method, with you as the primary admin. We are added as users you can remove.
Will We Lose History Moving From QuickBooks Desktop?
Most history converts. Some items do not carry across cleanly, which is why we compare reports before and after cutover and document every gap rather than discovering it at year-end.
Can You Connect Our Bank Feeds?
No, and that is deliberate. Bank feeds need your bank credentials, which we never handle. You connect them; we map and test them.
Can You Implement NetSuite or Another ERP?
No. We are not a partner or implementer for any ERP. A certified implementation partner does that work; we verify the opening balances, reconcile old to new at cutover and close the first months in the new system.
What Does It Cost?
A fixed price, quoted after the diagnostic, because the work depends heavily on where you are starting. A2X setup is $350 one-time.
Also Available
The Rest of the Back Office
Start With the Diagnostic
Read-only access, 48 hours, a written report. No charge and no obligation.
Request Your Free Diagnostic