Your payout is not
your revenue.
It arrives net of platform fees, refunds, chargebacks and reserve. We break every settlement back into its parts, so your margin is a number you can trust.
The Problem
Why General Bookkeepers Get This Wrong
A settlement is not a sale. It is a batch, covering a period that does not align to your month, containing gross sales, platform fees, refunds, chargebacks, reserve movements and sales tax collected — all netted into one figure. Recording that figure as revenue is fast, defensible-looking, and wrong.
Platform Fees Disappear
Deducted before the money reaches you, so they never look like a cost. Your largest expense line simply does not exist in the accounts, and you cannot compare channel profitability.
Refunds Are Invisible
Netted out of the payout rather than recorded against the original sale. A product returning at 22% looks identical to one returning at 2%.
Reserve Is Off the Books
Money you have earned that the platform is holding. It is an asset you own. Ignored, your cash position is understated and your forecast is wrong.
Sales Tax Becomes Income
Collected inside the same deposit. It is money held for a tax authority, not earnings. Booked as revenue it overstates profit and hides a liability.
What You Get
Settlement-Level Accounting
Settlement Reconciliation
- Shopify Payments, decomposed by payout
- Amazon settlements across the 14-day cycle
- Stripe, PayPal, Walmart, Etsy, TikTok Shop
- Books tied back to platform reports, not approximated
A2X Management
- Setup and account mapping
- Ongoing management as you add channels
- Journal review each period
- Reconciliation of A2X output to the ledger
Inventory and COGS
- Inventory held on the balance sheet, not expensed on purchase
- COGS recognised at the point of sale
- Landed cost — product, freight, duty, handling
- Gross margin by SKU and by channel
Sales Tax Thresholds
- Monitoring of registration thresholds by jurisdiction
- Data prepared for filing by your accountant or platform
- Historical exposure assessed during cleanup
- Collected tax recorded as a liability, correctly
Who It Suits
Built for Multi-Channel Sellers
Shopify and Amazon Together
Where the settlement problem is at its worst, and where the difference between real and reported margin is usually largest.
Brands Holding Inventory
Physical stock, landed cost and returns — the three things that most often turn a healthy-looking P&L into a wrong one.
Sellers Adding a Channel
The moment a second or third channel goes live is the moment a general bookkeeping setup stops coping.
Questions
E-Commerce Accounting, Specifically
Do I need A2X?
For Shopify or Amazon at any real volume, yes — or an equivalent. Manually decomposing settlements is possible but it is slow and it breaks the moment volume rises. We set it up and manage it as part of the service.
How do you handle refunds issued in a later month?
Against the original sale, with the timing difference recorded properly. That is what keeps your refund rate visible and your revenue in the right period.
Can you fix historical settlements?
Yes, as a cleanup project. We rebuild prior periods from platform reports so your comparatives mean something. It is quoted fixed-price from the diagnostic.
Do you file sales tax returns?
No. We monitor thresholds and prepare the data. Filing is done by your accountant or through your platform's tax service — we will tell you plainly when you are approaching a threshold.
What does the E-Commerce work cost?
It is an add-on to the monthly bookkeeping tier: $200 for one channel, $400 for two to three, $650 for four or more. A2X setup is $350 one-time and threshold monitoring is $150 a month.
Start With the Diagnostic
Read-only access, 48 hours, a written report. No charge and no obligation.
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