The Admin Layer,
Run for You.
Payables, receivables, expenses and order coordination — handled end to end by a named person who works your hours, with every payment still released by you.
Who Does What
Clear Lines, in Writing
Outsourcing admin only works when everyone knows where the line sits. This is ours.
| Task | We Do | You Approve | Always Yours |
|---|---|---|---|
| Payables | |||
| Capture and code supplier bills | |||
| Check for duplicates and overbilling | |||
| Prepare the payment run | |||
| Approve the payment run | |||
| Release payment from your bank | |||
| Change a supplier’s bank details | |||
| Receivables | |||
| Raise and send invoices | |||
| Follow up overdue invoices | |||
| Apply customer payments in the ledger | |||
| Offer a discount or payment plan | |||
| Write off a bad debt | |||
| Receive customer payments | |||
| Expenses | |||
| Chase receipts | |||
| Reconcile card spend | |||
| Flag policy exceptions | |||
| Approve exceptions | |||
| Orders and Vendors | |||
| Coordinate orders with your 3PL | |||
| Reconcile 3PL and inventory data | |||
| Correspond with suppliers | |||
| Place or change a purchase order | |||
What You Get
The Operations Layer Underneath the Books
Accounts Payable →
- Bill capture and coding against the right accounts
- Vendor management and statement reconciliation
- Payment runs prepared and presented for your approval
- Duplicate and overbilling checks before anything is scheduled
Accounts Receivable →
- Invoicing and delivery on your terms
- Aging reports that surface problems early
- Structured collections follow-up, politely and persistently
- Payment application and reconciliation
Expense Management
- Dext, Ramp, Expensify or Brex administration
- Receipt chasing so you are not doing it
- Corporate card reconciliation
- Policy exceptions flagged rather than buried
Order and Vendor Coordination
- Order management and fulfillment coordination
- 3PL and inventory data reconciliation
- Supplier and vendor correspondence
- Purchase order tracking against receipts
“Bilal has run the back office for FitDog since 2022: the books, payables, receivables and the monthly reports. I can ask him anything about the numbers and get a straight answer.”
FitDogClient of Bilal, Workostic’s Founder, Since 2022How We Work
Two Ways to Buy It
As an Add-On
Layered onto a monthly bookkeeping retainer and priced by volume — payables from $300 a month, receivables and collections from $300. Best when you need a defined slice of work handled reliably.
As a Dedicated Seat
A named full-time operations associate embedded in your business, working your hours, in your systems, on your tools. Quoted after the diagnostic. Best when the work is continuous and the volume is real.
Boundaries
Two Things We Deliberately Do Not Do
We Never Move Money
Payment runs are prepared, checked and presented to you. You approve and you execute. We hold no banking credentials, we do not initiate transfers, and we do not change payee details. It is the control that makes outsourcing this work safe.
We Do Not Run Payroll
Payroll is a specialist function with its own compliance exposure and it sits outside our scope. A dedicated payroll provider will handle it better, and we can suggest one. We reconcile the payroll entries into your books either way.
Questions
Back-Office Operations, Specifically
Who Has Access to Our Systems?
One named person, with the narrowest permissions the task allows, in whichever system you run — see Systems We Work In. Access is granted by you, listed in writing, and revocable by you at any moment.
Can You Talk to Our Vendors and Customers Directly?
Yes, under your domain and your name if you want it that way, or as an identified third party if you prefer. That is your call and we follow it exactly.
What Hours Do You Work?
Your business hours, wherever you are. Your named person is online while you are. See your hours in Islamabad time.
Is There a Minimum?
Below roughly $300 a month of work, the coordination overhead outweighs the benefit for both of us, and we will say so rather than take it on.
How Do You Handle a Mistake?
It gets flagged to you the day it is found, with what happened and what has changed to stop it recurring. A buried error does far more damage than a reported one.
Also Available
The Rest of the Back Office
Start With the Diagnostic
Read-only access, 48 hours, a written report. No charge and no obligation.
Request Your Free Diagnostic